Last Updated: 22 July 2025

Rotary District 3292, Nepal and Bhutan (“we,” “our,” or “us”) is committed to protecting the privacy and personal information of our members, partners, donors, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your information, especially in relation to the District Grant Program.

1. Information We Collect

We may collect the following types of information through our website and grant-related forms:

a. Personal Information

• Full name
• Email address
• Phone number
• Rotary Club name and role
• Project leads and contact details
• Banking or financial details (for grant disbursement purposes only)

b. Project-Related Information

• Grant proposal documents
• Budget and financial breakdowns
• Photos, videos, or reports submitted during or after project implementation
• Monitoring & evaluation data

c. Website Usage Data

• IP address
• Browser type
• Pages visited and duration
• Device information

2. How We Use Your Information

Your information is used solely for the legitimate purposes of Rotary District 3292 operations, especially:

• Processing and reviewing District Grant applications
• Disbursing approved funds to clubs
• Communicating updates or requests related to submitted projects
• Monitoring, evaluating, and reporting on project outcomes
• Publishing select project data or images on our website or reports (with consent)
• Improving website performance and user experience

3. How We Share Information

We do not sell or rent your information. We may share limited information with:

• The Rotary Foundation (TRF) for compliance and auditing
• District officers or Grant subcommittee members reviewing your application
• Web developers or IT support teams, only as needed and under confidentiality agreements
• Government agencies or auditors, if required by law

Any publication of project details (including photos, videos, or outcomes) will only be done with proper consent from the involved parties.

4. Data Retention

We retain personal and project data for as long as necessary to:

• Fulfill the purposes outlined in this policy
• Meet Rotary International and TRF documentation requirements
• Comply with legal and audit obligations

Data that is no longer needed will be securely deleted or anonymized.

5. Data Security

We implement appropriate technical and organizational safeguards to protect your data, including:

• Secure servers and encrypted transmission protocols (SSL)
• Restricted access to sensitive data
• Regular backups and data integrity checks

Despite these measures, no digital system is 100% secure. We will notify affected individuals promptly in case of a data breach.

6. Your Rights

You have the right to:

• Request access to your personal data
• Correct inaccurate or outdated information
• Withdraw your consent (where applicable)
• Request deletion of your data (subject to retention rules)

To exercise your rights, please contact us at:
rotary’@’ntc.net.np

7. Cookies & Website Tracking

Our website may use cookies or analytics tools to:

• Understand how visitors navigate our pages
• Improve content and performance

You can manage cookie preferences through your browser settings.

8. Third-Party Links

This website may include links to third-party websites (e.g., Rotary.org, TRF portals). We are not responsible for their privacy practices. Please review their privacy policies before sharing any personal data

9. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with a revised “Last Updated” date.

10. Contact Us

For any questions or concerns about this Privacy Policy or how your data is handled:

Email: rotary’@’ntc.net.np
Rotary District 3292 Secretariat
Thapathali, Kathmandu, Nepal